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Department of Premier and Cabinet

Annex 5 - Possible further work

There is more work that can be done to achieve true collaboration across government. The table below is divided into tasks that could be achieved relatively quickly and some longer term activities.

Short Term Activities

Outcome

Task

Obtaining a commitment to collaboration across government

Include a commitment to working collaboratively across government in all departmental strategic plans.

Focus on collaboration in Heads of Agency and departmental leadership meetings e.g. strategic planning for collaborative projects and regular reports on progress of multi-agency initiatives.

Establish a mechanism for attributing ministerial responsibility for collaborative projects where the issues cross multiple portfolio boundaries e.g. through the Strategic Policy and Projects Oversight Committee of Cabinet.

Include collaborative targets in performance agreements to recognise and value individual contributions to collaborative projects.

Review current whole-of-government projects by applying the critical factors for success contained in the Tasmanian approach to collaboration to determine whether improvements could be made.

Agencies to consider other ways in which to implement the Tasmanian approach to collaboration e.g. incorporate into leadership and management training.

Education on the Tasmanian approach to collaboration

Distribute the paper outlining the Tasmanian approach to collaboration to all government agencies.

Develop and provide promotional material to publicise the Tasmanian approach to collaboration within government.

Deliver sessions on the approach outlined in the paper for relevant officers within agencies.

Support for collaboration

Provide ongoing advice and support to agencies leading collaborative projects.

Tools for collaboration

Conduct an audit or review of existing whole-of-government structures (for example steering committees, IDCs and working groups), identifying their membership, terms of reference, subject matter and secretariat contact, and sharing this information across government e.g. incorporating into government directory.

Longer Term Activities

Outcome

Task

Obtaining a commitment to collaboration across government

Amend the Tasmanian State Service Act (2000) to include reference to collaboration e.g. a core function of the SES under the Commonwealth Public Service Act (1999) is to ‘promote co-operation with other Agencies’ (s 35(2)(b)).

Develop performance measures for the Policy Division to measure the impact of the Collaboration approach.

Education on the Tasmanian approach to collaboration

Develop a training course through the training consortium for State Service Employees in the Tasmanian approach to collaboration.

Support for collaboration

Consider non-financial mechanisms to better acknowledge and reward those involved in collaborative projects e.g. ensuring adequate time is allocated in an individual’s work plan for collaborative projects.

Tools for collaboration

Develop better information and communication systems to enable data sharing and information exchange.

Improve directory facilities across government e.g. incorporating an individual’s speciality topics as a search field.

Consider mechanisms for sharing examples of successful collaborative projects across agencies e.g. password accessed collaboration Intranet.

Consider on-line mechanisms for collaboration (e.g. on-line think tank).

Consider alternative budget models to facilitate joint responsibility and shared risks and rewards for collaborative projects.

Dedicate resource allocation and incentives to support collaborative initiatives.

Develop a Cabinet Minute template for collaborative projects

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