Commissioner for Public Employment Annual Report for 1997-1998

State Service Numbers Table 1: Full Time Equivalents by Agency - 30 June 1998 Table 2: Full Time Equivalents by Agency - 30 June 1997 Table 3: Head Counts by Agency - 30 June 1998 Table 4: Head Counts by Agency - 30 June 1997 Table 5: Variations in Total FTEs and Head Count by Agency

State Service Profiles

Age Profiles

Figure 1: Percentage of Total Head Count by Age

Figure 2: Percentage Male and Female Headcount by Age

Figure 3: Age Distribution of Tasmanian State Service Employees, 1996 - 1998

Figure 4: Age Distribution of Male Tasmanian State Service Employees, 1996 - 1998

Figure 5: Age Distribution of Female Tasmanian State Service Employees, 1996 - 1998

Table 6: Age Distribution of the Tasmanian State Service - 30 June 1998

Table 7: Age Distribution of the Tasmanian State Service - 30 June 1997

Table 8: Age Distribution of the Tasmanian State Service - 30 June 1996

Salary Profiles

Figure 6: Salary Profile for the Tasmanian State Service

Figure 7: Salary Distribution for the Tasmanian State Service, 1996 - 1998

Figure 8: Gender Composition of Tasmanian State Service Salary Profile 1998

Figure 9: Salary Profile Expressed as a Percentage of Gender Headcount

Figure 10: Male Salary Distribution, 1996 - 1998

Figure 11: Female Salary Distribution, 1996 - 1998

Table 9: Salary Distribution for the Tasmanian State Service - 30 June 1998

Table 10: Salary Distribution for the Tasmanian State Service - 30 June 1997

Table 11: Salary Distribution for the Tasmanian State Service - 30 June 1996

Employment Categories

Figure 12: Age Distribution of Permanent Employees by Gender

Figure 13: Age Distribution of Temporary Employees by Gender

Table 12: Age Distribution of Permanent Employees - 30 June 1998

Table 13: Age Distribution of Permanent Employees - 30 June 1997

Table 14: Age Distribution of Permanent Employees - 30 June 1996

Table 15: Age Distribution of Temporary Employees - June 1998

Table 16: Age Distribution of Temporary Employees - June 1997

Table 17: Age Distribution of Temporary Employees - June 1996

Employee Category Distribution

Figure 14: Employment Category Composition of the Tasmanian State Service

Figure 15: Employment category Distribution of the Tasmanian State Service, 1996 - 1998

Table 18: Employee Category Distribution - 30 June 1998

Table 19: Employee Category Distribution - 30 June 1997

Table 20: Employee Category Distribution - 30 June 1996

The year at a glance

At 30 June 1998 it was reported that the number of full-time equivalent employees (FTEs) was 19,326.89. For the previous year there were 20,348.58 FTEs, the change representing a decrease of 5.06%. The number of employees (head counts) at 30 June 1998 was 24,261 compared to 25,572 at 30 June 1997. This represents a decrease of 5.13%.

The size of Agencies within the TSS varies greatly. Of the 23 agencies, three (3) have an employee head count in excess of 1,000. Four (4) have an employee head count between 500 and 999. Six (6) have an employee head count between 100 and 499 and twelve (12) have an employee head count of less than 100.

Over the past year, the number of permanent employees has fallen by over 1,000. In conjunction with this there has been a decrease of 998.6 FTEs. The reasons for these decreases are related to the Metropolitan Transport Trust, the Hobart Regional Water Board and the Rivers and Water Supply Board no longer being part of the Tasmanian State Service as well as the employee rationalisation process combined with a targeted FTE reduction in the Department of Health and Community Services. The number of temporary State Service employees has fallen by 100. The percentage of older employees continues to increase, this being more evident for men than women. 65.72% of the workforce is female. 70.12% of temporary employees and 62.93% of permanent employees are female. 75.06% of the State Service is over 35 years of age. The ageing trend, previously identified in the Tasmanian State Service, has continued over the past year.

Data used in the preparation of the annual statistics was sourced from manual and electronic returns filed by TSS Agencies. The manual reporting process has improved in regard to the reliability of data, but some difficulties remain with the validity of the reported information overall. Errors are generally due to:

Failure to ensure quality of information as defined; and
Insufficient attention to completeness of information supplied.

Thirteen agencies now supply a valid electronic extract to the Strategic Employment Information System (SEIS) compared to eleven at 30 June 1997. These agencies are Premier and Cabinet, Tourism Tasmania, Justice, Police and Public Safety, TAFE Tasmania, Environment and Land Management, Transport, Tasmania Development and Resources, Primary Industries and Fisheries, Tasmanian Audit Office, Retirement Benefits Fund Board, Workplace Standards Authority and Treasury and Finance.

The following young people were employed by Group Training Organisations during the 1997-98 financial year in traineeships or apprenticeships, undertaking work within State Service Agencies. These employment figures have not been included in the State Service Employment Statistics:

between 15-19 years of age 93

between 20-24 years of age 49

TOTAL 142

Definitions

The following definitions apply to subsequent Figures and Tables:

Permanent employees are appointed under section 34 of the Tasmanian State Service Act 1984.

Temporary employees are appointed under one of the following:

Section 38(1)(a) A general contract of service

Section 38(1)(b) A special contract of service

Note: A special contract of service may only be used to employ persons in positions determined by the Commissioner for Public Employment to be of a senior executive or equivalent specialist nature.

Casual Employees work on an "as and when required basis" and are paid a loaded rate in lieu of receiving leave entitlements. Casual employees fall into two main categories, those that work less than a full day or those that work less than 52 weeks of the year (seasonal).

Prescribed Office Holders are appointed under section 29 of the Tasmanian State Service Act 1984

State Service Numbers

Table 1: Full Time Equivalents by Agency - 30 June 1998

Agency Prescribed Permanent Temporary Total

Tasmanian Audit Office 0.00 30 1 31.00

Community and Health Services 10.00 5,054 1,762.00 6,828.30

Education, Training, Community and Cultural Development 1.00 4,966.15 2560.78 7,527.46

Egg Marketing Board 0.00 5.0 0.50 5.50

Environment and Land Management 2.00 576.86 173.63 752.49

Justice 3.00 451.39 110.58 564.97

Motor Accidents Insurance Board 1.00 22.6 8.7 32.30

Police and Public Safety (excluding Police Service) 1.00 247.74 78.45 327.19

Premier and Cabinet 5.00 156.41 66.23 227.65

Primary Industries and Fisheries 1.00 483.74 26.16 509.92

Private Forests Tasmania 1.00 10.00 5.94 16.94

Retirement Benefits Fund Board 0.00 40.56 5.8 46.36

TAFE Tasmania 1.00 549.42 371.52 921.95

Tasmania Development and Resources 0.00 46.33 6.01 52.34

Tasmania Fire Service 1.00 362.00 27.80 390.80

Tasmanian Dairy Industry Authority 1.00 16.10 2.20 19.30

Tasmanian Grain Elevators Board 1.00 3.00 3.80 7.80

Tasmanian Secondary Assessment Board 0.00 10.50 2.59 13.09

The Public Trustee 0.00 48.00 6.93 54.93

Tourism Tasmania 1.00 4.49 173.29 178.77

Transport 1.00 352.77 82.79 435.56

Treasury and Finance 4.00 208.04 40.54 252.58

Workplace Standards Authority 0.00 124.88 2.85 130.94

Totals 35.00 13,638.77 5,626.78 19,326.89

The reduction in the FTE value for prescribed employees in the Department of Health and Community Services between June 1997 (Table 2) and June 1998 is due to a coding revision by the Department.

Similarly, the reduction in the FTE value of Prescribed employees in the Department of Police and Public Safety is also due to a coding revision by the Department.

See notes under Table 5 for reasons for other variations

Table 2: Full Time Equivalents by Agency - 30 June 1997

Agency Prescribed Permanent Temporary Total

Tasmanian Audit Office 0.00 32.36 2.00 34.36

Community and Health Services 29.20 5,459.20 1,684.80 7,173.20

Education, Training, Community and Cultural Development 2.00 5,027.10 2,478.66 7,507.76

Egg Marketing Board 0.00 5.00 0.50 5.50

Environment and Land Management 4.00 552.03 190.19 746.22

Justice 5.00 462.43 104.94 571.37

Metropolitan Transport Trust 0.00 396.81 37.44 434.25

Motor Accidents Insurance Board 1.00 25.20 9.20 35.40

Police and Public Safety (excluding Police Service) 2.00 253.11 85.73 340.84

Premier and Cabinet 4.00 167.44 33.39 204.83

Primary Industries and Fisheries 1.00 398.59 137.31 536.90

Private Forests Tasmania 1.00 10.00 5.94 16.94

Retirement Benefits Fund Board 0.00 47.35 0.00 47.35

Rivers and Water Supply Board 0.00 18.00 4.50 22.50

Tasmania Development and Resources 0.00 46.33 10.58 56.91

Tasmania Fire Service 1.00 351.00 34.80 386.80

Tasmanian Dairy Industry Authority 1.00 16.10 3.50 20.60

Tasmanian Grain Elevators Board 1.00 4.00 2.00 7.00

Tasmanian Secondary Assessment Board 0.00 10.80 2.00 12.80

The Public Trustee 0.00 45.00 6.40 51.40

Tourism Tasmania 1.00 11.49 182.63 195.12

Transport 4.28 352.81 148.66 507.75

Treasury and Finance 4.00 254.72 50.16 308.88

Vocational Education and Training 0.00 655.77 346.59 1,002.36

Workplace Standards Authority 1.00 112.56 11.00 123.56

Totals 60.48 14,715.20 5,572.92 20,348.59

As referenced in my last year's report, these figures have been reviewed by the Department of Community and Health Services figures have been reviewed by the Department and amended as detailed in Table 1.

Table 3: Head Counts by Agency - 30 June 1998

Agency
Prescribed

Permanent

Temporary

Total

Male Female Male Female Male Female

Tasmanian Audit Office 0 0 24 6 0 1 31

Community and Health Services 6 4 1,436 4,306 726 1,844 8,322

Education, Training, Community and Cultural Development 1 0 1,671 3,767 1,035 3,435 9,909

Egg Marketing Board 0 0 3 2 0 3 8

Environment and Land Management 4 0 423 191 137 103 858

Justice 3 0 293 185 56 81 618

Motor Accidents Insurance Board 1 0 7 16 7 5 36

Police and Public Safety (excluding Police Service) 1 0 120 146 29 74 370

Premier and Cabinet 4 1 79 94 31 49 258

Primary Industries and Fisheries 1 0 259 136 99 48 543

Private Forests Tasmania 1 0 8 2 5 1 17

Retirement Benefits Fund Board 0 0 17 27 2 4 50

TAFE Tasmania 1 0 389 264 379 498 1,531

Tasmania Development and Resources 1 0 38 9 5 3 56

Tasmania Fire Service 1 0 319 35 31 7 393

Tasmanian Dairy Industry Authority 1 0 9 8 4 0 22

Tasmanian Grain Elevators Board 1 0 3 0 3 2 9

Tasmanian Secondary Assessment Board 0 0 4 7 1 3 15

The Public Trustee 0 0 27 21 2 6 56

Tourism Tasmania 1 0 4 1 69 139 214

Transport 1 0 263 112 41 112 529

Treasury and Finance 4 0 110 106 26 17 263

Workplace Standards Authority 1 0 86 51 4 11 153

Total by Gender 34 7 5,592 9,492 2,692 6,444

Totals 41 15,084 9,136 24,261

The reduction in the FTE value for prescribed employees in the Department of Health and Community Services between June 1997 (Table 4) and June 1998 is due to a coding revision by the Department.

Similarly, the reduction in the FTE value of Prescribed employees in the Department of Police and Public Safety is also due to a coding revision by the Department.

See notes under Table 5 for reasons for other variations

Table 4: Head Counts by Agency - 30 June 1997

Agency Prescribed Permanent Temporary Total

Male Female Male Female Male Female

Tasmanian Audit Office 0 0 28 7 1 1 37

Community and Health Services 27 2 1,598 4,592 697 1,868 8,784

Education, Training, Community and Cultural Development 1 0 1, 3,810 994 3,444 9,944

Egg Marketing Board 0 0 3 2 3 0 8

Environment and Land Management 4 0 417 178 254 88 941

Justice 5 0 308 187 47 81 628

Metropolitan Transport Trust 0 0 369 29 30 11 439

Motor Accidents Insurance Board 0 1 9 17 5 6 38

Police and Public Safety (excluding Police Service) 4 0 118 153 39 77 391

Premier and Cabinet 3 1 89 102 16 25 236

Primary Industries and Fisheries 1 0 297 133 120 60 611

Private Forests Tasmania 1 0 8 2 6 1 18

Retirement Benefits Fund Board 0 0 19 29 0 0 48

Rivers and Water Supply Board 0 0 17 1 5 0 23

Tasmania Development and Resources 1 0 38 10 5 7 61

Tasmania Fire Service 1 0 320 32 27 9 389

Tasmanian Dairy Industry Authority 1 0 8 9 2 2 22

Tasmanian Grain Elevators Board 1 0 4 0 2 0 7

Tasmanian Secondary Assessment Board 0 0 4 8 1 1 14

The Public Trustee 0 0 24 21 1 6 52

Tourism Tasmania 1 0 6 6 71 147 231

Transport 5 0 307 117 73 134 636

Treasury and Finance 4 0 149 115 36 19 323

Vocational Education and Training 0 0 462 329 301 468 1,560

Workplace Standards Authority 0 0 77 43 4 7 131

Total by Gender 60 5 6,373 9,932 2,740 6,462

Total 65 16,305 9,202 25,572

Table 5: Variations in Total FTEs and Head Count by Agency

Agency Total FTEs

1997 Total FTEs

1998 FTE Variation Total

Headcount 1997 Total Headcount 1998 Headcount Variation

Audit 34.36 31.00 -3.36 37.00 31.00 -6

Community and Health Services 7,173.3 6,828.30 -345 8,784.00 8,286.00 -498

Education, Community and Cultural Development 7,507.76 7,527.46 19.7 9,944.00 9,908.00 -36

Egg Marketing Board 5.50 5.50 0 8.00 8.00 0

Environment and Land Management 746.22 752.49 6.27 941 854.00 -87

Justice 571.37 564.97 -6.4 628.00 615.00 -13

Metropolitan Transport Trust 434.25 ~ -435.25 439.00 ~ -439

Motor Accidents Insurance Board 35.40 32.30 -3.1 38.00 36.00 -2

Police and Public Safety (Civilian) 340.84 327.19 -13.65 391.00 363.00 -28

Premier and Cabinet 204.83 227.65 22.82 236.00 253.00 17

Primary Industries and Fisheries 536.90 509.92 -26.98 611.00 542.00 -69

Private Forests Tasmania 17.54 16.94 -0.6 18.00 16.00 -2

Retirement Benefits Fund Board 47.35 46.36 -0.99 48.00 50.00 2

Rivers and Water Supply Board 24.5 ~ -24.5 23.00 ~ -23

TAFE Tasmania ~ 921.95 921.95 ~ 1,530.00 1530

Tasmania Development and Resources 56.91 52.34 -4.57 61.00 56.00 -5

Tasmania Fire Service 386.80 390.80 4 389.00 392.00 3

Tasmania Dairy Industry Authority 20.6 19.30 -1.3 22.00 21.00 -1

Tasmania Grain Elevators Board 7.00 7.80 0.8 7.00 8.00 1

Tasmania Secondary Assessment Board 12.8 13.09 0.29 14.00 15.00 1

The Public Trustee 51.40 54.93 3.53 52.00 56.00 4

Tourism 195.12 178.77 -16.35 231.00 215.00 -16

Transport 505.74 435.56 -70.18 636.00 525.00 -111

Treasury and Finance 308.88 252.58 -56.3 323.00 259.00 -64

Vocational Education and Training 1,002.37 ~ -1002.37 1,560.00 ~ -1560

Workplace Standards Authority 123.56 130.94 7.38 131.00 152.00 21

Totals 20,326.74 19,326.89 -998.60 25,572.00 24,187.00 -1,311.00

REASONS FOR VARIATION BETWEEN 1997 AND 1998

On 16 December 1997 the Department of Vocational Education and Training and TAFE Tasmania became separate agencies.

In May 1998 the Department of Vocational Education and Training became part of Department of Education, Training, Community and Cultural Development.

The Metropolitan Transport Trust has not been part of the Tasmanian State Service since 1 January 1998.

On July 1 1997, the Rivers and Water Supply Board became a Local Government body.

The large decreases in FTEs and the Head Count for Department of Health and Community Services are largely due to the employment rationalisation process and a targeted FTE reduction.

An outsourcing arrangement within Transport has resulted in a decrease in FTEs and Head Count for Transport.

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