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9.1.1 An Executive Council Explanatory Note is used to advise Cabinet of the purpose and substance of matters which require Executive Council approval but have not already been considered by Cabinet.
9.1.2 Explanatory Notes must be considered by Cabinet prior to consideration of the matter by the Executive Council. Explanatory Notes are usually considered at the Cabinet meeting held on the Monday prior to a scheduled Executive Council meeting. Explanatory Notes must be submitted to the Cabinet Office by 12 noon on the Friday prior to consideration by Cabinet.
9.1.3 The Explanatory Note is to be signed by the relevant Minister.
9.1.4 An example of an Executive Council Explanatory note is provided at Example 9 in the Cabinet Handbook Examples volume.
9.1.5 An Explanatory Note is not required when Cabinet has already considered or agreed to a matter as a result of a Cabinet Submission.
9.2.1 The Cabinet Office is responsible for ensuring that proposed responses by Ministers to Parliamentary Questions on Notice are submitted for endorsement by Cabinet.
9.2.2 Ministerial Offices are notified about relevant Questions from the Notice Paper with a request that a Minister's proposed response be forwarded to the Cabinet Office.
9.2.3 A timeframe of two weeks is allowed for the preparation of responses. Cabinet Office should be notified if you are unable to provide the response within the allocated period.
9.2.4 The Cabinet Office collates the proposed responses and ensures that they are submitted to Cabinet for approval. Answers to Questions on Notice which are received in Cabinet Office by close of business on Thursday are usually submitted to the next occurring Cabinet meeting.
9.2.5 The response is to be signed by the relevant Minister.
9.2.6 An example is provided at Example 10 in the Cabinet Handbook Examples volume.
9.2.7 Following the Cabinet meeting, the Cabinet Office notifies Ministers of Cabinet's decision in relation to their particular Questions. Ministerial Offices then arrange for tabling of the response and will, if necessary, inform agencies of Cabinet's decision.
9.3.1 The Cabinet Office is responsible for ensuring that proposed responses by Ministers to Petitions to Parliament are submitted to Cabinet for endorsement by Cabinet.
9.3.2 The procedures and timeframe followed for responses to Petitions are the same as those outlined for responses to Questions on Notice.
9.3.3 An example is provided at Example 11 in the Cabinet Handbook Examples volume.
9.4.1 All responses to Joint House and Select Committee Reports are submitted for Cabinet’s endorsement prior to tabling in the Parliament.
9.4.2 Cabinet Office coordinates the inclusion of these Reports on the Cabinet Agenda.
9.4.3 Government policy is that responses to Committee Reports will be tabled in the Legislative Council within three months of the report’s release. It is therefore important to provide responses within the timeframes specified in the Request for Response.
9.4.4 The format of Responses to Reports will depend on the Report and the nature and detail of the information required to adequately respond to the Report.
9.4.5 There is no specified format for responses save that they should be clearly identified as such and be signed by the relevant Minister.
9.4.6 The actual response may take the form of a direct answer or general position. In either case it is necessary to ensure that each of the recommendations is addressed.
9.4.7 Responses must be signed by the responsible Minister(s).
9.4.8 The original signed copy should be forwarded to the Cabinet Office.
9.4.9 Cabinet Office will notify the relevant Minister’s Office when the response has been approved by Cabinet.
9.4.10 Agencies should liaise with their Minister’s Office concerning arrangements for the tabling of responses in the Parliament.