Skip to Content
Department of Premier and Cabinet

6. Lodgement of Cabinet documents

Click on the headings below to browse this section of the Cabinet Handbook. To browse other sections of the Handbook go back to the index.

Print this section of the Handbook

6.1 Contact officer information

6.1.1 While all documents are submitted to Cabinet by Ministers, it is sometimes necessary to contact the originating officer in order to clarify issues relating to processing, scheduling or consultation. The responsible officer’s contact details (business card or similar) should be included when submissions are forwarded to the Cabinet Office.

Print this subsection of the Handbook

6.2 Timing for lodgement and listing for Cabinet

6.2.1 The Ten Day Rule (see Section 6.3) applies to all Cabinet submissions except:

  • Appointments;
  • Endorsement of Committee Decisions;
  • Briefings which are returning final draft Bills (which do not depart from the approved policy position) for approval prior to introduction into the Parliament;
  • When a previous Cabinet Decision specifies a resubmit date or expressly implies urgency; and
  • When the Premier has given approval for the rule to be waived (see Section 6.3).

6.2.2 When the Cabinet Office is notified of submissions by close of business on Tuesday they will be listed for consideration at the following Cabinet meeting.

Print this subsection of the Handbook

6.3 The ten day rule

6.3.1 Subject to Section 6.2, all Cabinet Submissions should be lodged with the Cabinet Office, following signing by the sponsoring Minister(s), at least 10 full working days prior to the date on which they are to be considered by Cabinet. (This is referred to as the "Ten Day Rule").

6.3.2 Ten working days is considered to be the minimum reasonable period in which to:

  • Process submissions in the Cabinet Office;
  • Obtain formal written consultation comments from agencies and provide these comments to the sponsoring Minister and to the Departments of Premier and Cabinet and Treasury and Finance;
  • Obtain written advisories from the Department of Premier and Cabinet and from the Department of Treasury and Finance; and
  • Provide time for members of Cabinet to be briefed and to become familiar with the issues.

6.3.3 From time to time, unforeseen critical issues arise which require consideration by Cabinet within the usual 10 day period. When such a situation arises the Minister responsible is to write to the Premier requesting that the Ten Day Rule be waived and setting out clearly the reasons why urgent consideration is necessary. Only the Premier may approve waiving the Ten Day Rule, thus allowing earlier consideration (this is known as “under the line”).

6.3.4 The Cabinet Office should be advised as soon as it is known that Cabinet may need to consider an issue under the line, preferably no later than close of business on the Tuesday preceding the Cabinet meeting. Early notification to Cabinet Office simplifies finalisation of the agenda for distribution to Ministers prior to the Cabinet meeting.

6.3.5 Due to the obvious time constraints, a Submission which does not comply with the Ten Day Rule may not be circulated for formal consultation comment to agencies which may have an interest in the matter. However the Cabinet Office will request an assessment of the submission from the Department of Premier and Cabinet and from the Department of Treasury and Finance. These agencies may well comment on the advisability of further consultation prior to a final Cabinet Decision.

Print this subsection of the Handbook

6.4 Cabinet Office checks

6.4.1 Upon receipt in the Cabinet Office, Submissions are checked to ensure that:

  • The appropriate format for the submission has been chosen. [Submissions prepared in the incorrect format (eg  an Information Briefing which seeks endorsement for a course of action) will be returned to the Ministerial Office or originating agency for redrafting];
  • The cover sheet is properly formatted (see Example 1 in the Cabinet Handbook Examples volume);
  • There is a page break after the "Recommendations" section of the Minute (see paragraph 3.4.9);
  • The body of the Minute is prepared as described in paragraph 3.3 - 3.17;
  • The body of the Briefing is prepared as described in paragraph 4.2, 4.3, 4.4 or 4.5;
  • The Submission has been signed by the Minister(s);
  • The Submission is dated; and
  • All the appropriate attachments have been provided.

6.4.2 Checking of other matters such as the accuracy of information, spelling, grammar etc. is the responsibility of those preparing the Submission.

6.4.3 The Cabinet Office has a responsibility to ensure, as far as possible, that submissions meet the minimum quality standards set out in this Handbook. Sub-standard submissions may be returned to Ministerial Offices or originating agencies for correction prior to their listing on an agenda.

Print this subsection of the Handbook